Managed Print Services
Friday 25th May '12
The implementation of a Managed Print Service (MPS) sounds like a major culture change. This doesn’t need to be the case.
Firms tend to work in the same way they have always done, a belief often
expressed as ‘well, we have always worked like this and been successful
so don’t feel there is any need to change’ or, ‘our users don’t like
change’. The simple idea of change can really panic management and
users of systems and is not regularly pursued or sought.
Most Managed Print Service providers
will try and persuade you to introduce a radical overhaul of products and
printers by removing all your network printers and migrating print to
multi-functional devices. However there is a much subtler and softer way to
make changes to establish a good foundation to move towards an effective MPS.
By introducing and implementing
key software this change becomes embedded in the way the firm works. Kappris
will help you introduce a MPS onto your firm’s system to ensure users print in
a consistent and effective way. This will help to release hidden profit, stop
profit leakage, improve environmental performance and drive change throughout
Print management software such as
Kappris can act in an intelligent way to make alterations to the print job
rather than the way users print; eliminating the need to retrain everyone in
the firm. Many users would like to print
in the most efficient way – monochrome for internal documents and copies, duplex
printing etc – but it is important that this is done in the most time efficient
way possible. This is where processes
become important. Software that can
remove obstacles to efficient printing is incredibly valuable. It can release
users to print documents in the best way while saving the time and energy
needed to do so.
With the paper file still being
alive and well the requirement to print many documents at the same time
is desirable. Users currently open each document or email
and print one after the other. Using software such as Kappris, however,
select multiple documents, emails with attachments and print them at the
time in the most efficient way to the most cost effective device.
Whilst this is not reducing printing it is
reducing a lot of wasted time by your users.
With a MPS based on software, not
radical overhauls to print hardware, you can begin to ensure users become more
productive, which will reduce your print volumes. With Kappris you can have a MPS in which you
can slot any hardware, any time, without disrupting your users. And that means
you can evaluate your hardware options with minimal risk before making your